Your information will be controlled and processed by Bionic Services Group Limited and its subsidiaries (Group), which trades as Bionic, Bionic Financial Services, UK Power, Business Save International, Smart Utility Management and Think Business Loans.
Address: Compliance Manager , Bionic , 4th Floor The Minster Building, Mincing Lane, London, EC3R 7AG
Phone: 0800 158 5263
If you are unhappy with how we have used your personal information, you can contact us using the details above and we will investigate and provide a response to you. If you are still unhappy with the outcome of the complaint, you have the right to complain to the Information Commissioner’s Office, you can report a complaint [here](https://ico.org.uk/make-a-complaint/).
This privacy notice is to explain how the Group promises to protect and use your personal information.
This privacy notice is to explain how the Group promises to protect and use your personal information. This includes anything you may have told us yourself, what we may learn during the course of your contracts with us, what we learn about you from other parties, and your marketing preferences. This privacy notice also outlines your rights and how the law affects you. We will:
- Keep your data safe and secure.
- Allow you to manage your marketing preferences with us.
1. Information we may collect from you
During the course of our relationship with you, we may need to collect and process data about you. The types of data that we will require will fall broadly into one of the categories below:
|Type of Personal Information||Description|
|Contact||Name, telephone, address, email address and how to contact you|
|Financial||Bank details, credit information, personal financial status relating to all directors and proprietors|
|Public||Details from the electoral register, companies house, and other information publicly available about you or your business|
|Special||Criminal records data - this is only stored for Insurance customers currently, please see how your data is used section for further details on this|
|Permission||Permissions you have granted us to use your data, primarily for marketing purposes|
|Documentation||Data stored in documents you have sent us, such as bills and contracts from suppliers to enable us to help you switch, or leases to prove change of tenancy where required.|
|Technical Data||The types of equipment and software, IP addresses, geographical location, operating system and browser type you use to access our online services where available.|
|Analytics||Data that tells us how you have navigated across our websites, selected certain preferences on our website, what number you called us on, how long you called us for and the reason for the call etc.|
|Product Specific||Details about the products you have taken, what you are interested in, whether we've discussed certain products with you previously.|
We will collect this data during the course of business by one of the following methods:
- When you fill out forms on our sites or our partner’s sites that we provide services for (our websites are bionic.co.uk, makeitcheaper.com, ukpower.co.uk, businesssave.net, smartutilitymanagement.co.uk and thinkbusinessloans.com, partner websites will inform you if they will pass your information to us).
- When we communicate with each other by post.
- When we talk with each other by telephone.
- When we communicate with each other by email.
- When we communicate with each other by instant messaging.
- When you visit our sites and navigate around the web pages.
- From completed surveys we send you from time to time.
- From subscribing to our newsletters, white papers or other such communications.
- From your interaction with our social media accounts.
In the cases where we are in the course of arranging a contract for you, or have arranged a contract for you in the past, we will also receive data about you via the following methods:
- Details about your insurance policies (including claims) from your insurer(s).
- Details about your energy supply from your energy supplier(s).
- Details about your current and past financial services products from your financial service provider(s).
- Credit reference agencies (eg. Experian and Equifax) where required to arrange certain contracts with certain suppliers.
- GB Group.
- Fraud prevention agencies.
- Publicly held information from Companies House or the Electoral Register.
- Companies that introduce you to us or where we have introduced you to another company.
- Companies that provide data services that will enable us to gather information about your business.
2. How we use your information and why
We are required to ensure that we are processing data under one of the following legal bases:
- In order to fulfil a contractual requirement with you.
- We have a legitimate interest in processing your data, given due regard to your interests, rights and freedoms.
- You have provided us with consent to process your data.
- We are required to fulfil a legal obligation.
- We are required to process your data in order to protect yours or another person’s vital interests
- Processing is necessary for the performance of a task in the public interest.
Our primary purpose for using your data is to help you switch provider and get you a better contract for your business essential services, so using that as an example, we will process your data in order to fulfil our contract we have agreed with you.
Below is a list of how we process personal data, why we do so and the legal basis under which we are operating:
|How we use your personal information||Why||Legal basis for processing|
|To agree a contract on your behalf with an energy supplier, insurer, financial services provider, or connectivity supplier||We will have agreed a contract between us to achieve this on your behalf||Contractual|
|To search our panel of suppliers in order to obtain the best quotes available to you||We will have agreed a contract between us to achieve this on your behalf||Contractual|
|To validate your data against other sources and ensure your information is accurate||To maximize the chances of your agreement going live with the supplier||Legitimate Interests|
|To improve our services and provide you with better products||Allows us to develop better processes, making it easier for you to access and use our services||Legitimate Interests|
|To research market trends, customer demographics etc.||Allows us to develop profiles of our customers base, develop better processes, making it easier for you to access and use our services||Legitimate Interests|
|To communicate with you about your contracts and agreements we have arranged||To ensure that you are aware of key dates and requirements of the contracts we have agreed on your behalf with our panel of suppliers||Contractual|
|Contacting you about renewal quotes for the contracts we have arranged||To ensure that you don’t end up locked into a rolling contract, your insurance cover lapses||Contractual and legitimate interests*|
|To send promotional material to you||To provide you with details of services that we believe could save you money||Consent|
|To send market research/customer sentiment surveys to you||Help us develop and improve our services||Legitimate Interests|
|To perform sanctions/fraud checks||To ensure that we haven't sold a product to someone who has sanctions on their account or provide products to customers who may be using fraudulent personal details.||Legal obligation|
|To perform credit searches||To detect any financial problems customers may have, detect fraud, manage risk and ensure that customers are given the best products to suit their needs||Contractual, Legal Obligation, Legitimate Interests*|
|To manage fees and recover money that is owed to us||To ensure any commission we are due from suppliers, or fees due from customers are paid in full||Contractual, Legal Obligation, Legitimate Interests*|
|To test our systems, ensure our business is running efficiently, managing communications, our financial reconciliation is performed, audit processes, filing obligations to regulators||We have numerous obligations we need to comply with to ensure that we are running our business in a correct and compliant manner, from tax legislation, regulatory and legal requirements and annual filling obligations to bodies like the Financial Conduct Authority.||Contractual, Legal Obligation, Legitimate Interests*|
|To train our staff and ensure that compliance and quality are monitored within the company||All calls into and out of the business are recorded. We use these calls to monitor the quality of our service and ensure that we are hitting regulatory and legal standards during our sales and customer service process. Certain phone calls such as insurance and energy verbal contracts are required to be recorded to ensure we have proof of a contract between you and a supplier.||Contractual, Legal Obligation, Legitimate Interests*|
|To identify your business from partial information you have provided online||Our online application forms gather information about your business, where a customer has only partially completed the form, we will validate the partial information and may contact you using that information.||Legitimate Interests|
|To provide third parties with information about you||If you have been introduced to us by a third party, we are required to report back to that third party if you have taken an agreement out through us, additionally we may use third party companies in the course of arranging a contract for you, please see who we share your information with section for further details.||Contractual|
*Each process will only operate under one of these legal bases, these are provided to show under what legal bases the various processes we have in our company could be operating under.
3. Who do we share your information with?
When you use our services, agree a contract with a supplier or talk to us about the services we offer we may share your information with the third parties below.
If you would like to know who your information has been shared with in the course of arranging your contracts, then you can request this information at any time.
Our Group Companies
The operating companies within the Group are Bionic Services Group Limited, Bionic Services Limited, UK Power Limited, Bionic Financial Services Limited, Triple S Promotions Limited t/a Business Save International, SK Utilities Ltd and Think Business Finance Limited.
Additionally, the Group ownership structure includes Smile BidCo Limited, Smile MidCo1 Limited, Smile MidCo2 Limited and Smile TopCo Limited where personal information may be shared purely for administrative purposes.
We may choose to sell any or all of the above companies to another company, or we may choose to merge or buy new businesses to add to our own. If this happens then the new corporate business will have the same right to use your data as set out in this privacy notice.
When arranging your energy supply we will provide data to one or more energy suppliers (eg. British Gas, Scottish Power, Opus) in order to provide a quote and ultimately to arrange an energy contract for you.
When arranging your insurance policy, we may provide data to one or more insurers, brokers or underwriters (eg. LV, Ageas, Chapman & Stacey) in order to provide a quote, introduce you to a specialist product provider (life insurance, motor insurance), ensure that an insurance policy covers your needs or ultimately to arrange an insurance policy for you.
Financial Services Providers
When arranging a loan or other financial services product, we may provide data to lenders, banking institutions or intermediaries via our Think App Platform who specialize in and offer loans for business purposes in order to provide you with offers of products suitable to meet your requirements and ultimately to arrange a business loan for you.
When arranging your telecommunications policy, we may provide data to one or more telecoms providers (eg. Daisy, Focus, BT) in order to provide a quote, confirm the technical aspects of your line set up and ultimately to arrange a telecoms contract for you.
We have agreements with partners who can’t provide switching services for businesses and so will refer customer to us to complete customer’s requests. If you have been passed to us via a partner, we will share information about your sale back to the partner in order to pay their referral fee.
Outside companies we may use in order to develop our products, provide analysis, improve our services to customers, or give advice to us. These could include:
- Market researchers - These firms may get in touch with you on our behalf to ask you for your opinions and feedback. These firms may then use the information you provide them and cross-reference that data with other sources they may have in order to build a picture of our customers and how they use our products. They will then provide us with analysis and advice so we improve our products and services and help us to be better at serving you.
- Advisers - This could be our solicitors, IT suppliers, consultancies. They are likely to provide us advice, and in order to give us the best advice may well require access to personal information.
- Advertisers and analytics providers - These firms, such as Google, Facebook or Twitter, may be given limited information about you if you consent, in order to display targeted relevant messages to you and others about our services.
Other Third Parties
In order to provide our services, we use the services of other third-party companies in order to maximise the probability of your contract going live, or because we have a legal requirement to adhere to eg. sanctions searches and anti-money laundering legislation.
All of these third parties are strictly forbidden from using your data for any purpose other than those disclosed above, all third parties are rigorously checked out before sharing information with them and are held to the highest standards once they are working for us.
A list of the largest of these third parties is below, with a brief description of the purpose for sending them your information. If you would like to know who we have passed your information to in the course of arranging your contracts, then you can request this information at any time.
- Acturis – A software provider that allows us to access the various insurance markets to provide quotes and arrange policies.
- Salesforce – A software provider that allows us to administer customer accounts and arrange services for customers
- Experian – verification of contact and credit searching for energy contracts.
- GB Group – verification of meter and contact information for energy contracts.
- Bonplan Oy t/a Taskeater – sub-processor that perform administration/back office tasks.
- Professional Office Ltd – sanctions search provider.
- Adobe Sign – software used to sign e-contracts for the agreements we arrange.
- Merkle – an online analytics company that provides web and application analytics, online advertising and profile services.
Some of these third parties are not based in the UK or EU, where that is the case we have put in place contracts that ensure they protect your data to the same standards as the UK and EU.
4. How long we keep your information
We will keep your personal information for as long as you are a customer of the Group.
As your contract ends and you no longer wish to use the Group services, we may be required to keep your data for up to 10 years after you stop being a customer. During that time we could use your data for the following processes:
- To respond to a question or a complaint
- To prove that we have arranged valid agreements to our suppliers
- To analyse historical trends, perform internal research or develop our products and services
- To obey tax or anti-money laundering rules around record keeping
- To keep insurance data for employer’s liability claims
We commit to keeping your data safe and secure during this period and will ensure your privacy is protected.
5. Your Legal Rights
Under the Data Protection Act 2018 you have the following rights, this section explains what they are and how they work:
- The right of access - You are entitled to request the personal information we hold on you and how we have processed that information. You can do this simply by contacting us via email, letter or phone and we will respond within 30 days. Additionally, you have the right to certain information in a digital format for your own personal use. Please let us know that you would like this option at the point of requesting your personal information.
- The right to rectification - If you believe that any of the personal information we hold is incorrect or out of date, please contact us and we will correct it for you.
- The right to request we stop processing your information, object to us holding it or delete your information completely - You can ask us to delete, remove or stop using your personal information if there is no reason that we should be holding it or processing it. As stated above, there may be a contractual agreement in place, or we have a legal obligation to process or store your data, and in these circumstances we will explain whether we can delete your data or stop processing it, this will not be on all occasions. Broadly speaking, where we have asked for your consent to process your data eg. Sending marketing emails, you can withdraw your consent at any time to that sort of processing; or where we are acting under legitimate interests, you will be able to request we stop processing. We will review any request under this rights and provide you with an answer either agreeing to your request, or explaining why we can’t.
Our site also contains links to and from the websites of our partner networks, suppliers and affiliates. If you follow a link to any of these websites, please note that they will have their own privacy policies and that we do not accept any responsibility or liability for these policies or data activities on such websites. Please check these policies before you submit any personal data to these websites.
7. On-site banner advertisements
Through our advertising platform we allow other third party advertising agencies and networks to serve advertising using cookies to our website.